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  • Writer's pictureNaomi

Your Ultimate Wedding Décor Checklist!

Updated: Jan 22, 2023

Planning your wedding can be sooooooo exciting! If you are at the beginning of your wedding adventure, the chances are you will have bought some bridal magazines, had a look online at wedding sites and Pinterest, and maybe have one or two bridal fairs booked in. These are all super useful and fun ways of looking for ‘wedding inspo’, bringing together some ideas of how you want your perfect day to look and


Once you have found your picture-perfect dream wedding venue (see our previous blog for hints, tips and help here), you are one step closer to putting those ideas into action and this can feel more than a little overwhelming! After all, it can be incredibly difficult to envisage how to dress an empty space, especially if you have to source everything yourself.

There are lots of wedding checklists online, but in my role as a wedding planner and stylist (and having organised my own wedding in a relatively short space of time!), I very quickly realised that many lists neglect to mention the smaller or unique décor items that can really help to make your day feel so very personal and memorable. At the end of the day, your wedding is totally unique and personal to you - that includes everything from the vows you choose to make to each other, to your first dance, your wedding favours and the choices you make when you select your décor.

Carefully selected wedding decorations and beautiful finishing touches can really make such an impact, helping to make your day look and feel really special, from the ‘I do’s right through to the carriages home.

Aside from arranging the hire of our fabulous Wedding Library props and decorations, a huge part of my role is to cover as many décor details with my couples as possible. With this in mind I have created a handy checklist of things that you might like to consider incorporating into your special day. Everything is of course entirely optional – I don’t believe there are rights or wrongs here. However most couples I meet, find it really helpful to have a comprehensive list as a starting point, to tick off the things you definitely want to incorporate and to think about how to personalise those finishing touches.

The checklist has been divided into three easy sections covering your ceremony, reception venue and guest tables. If you find the list helpful, simply print the photo attached at the end of my Blog and work your way through it, item by item. I promise it’s a great way to stay focused on what you really do want and need, whilst keeping in mind what is affordable within your wedding budget. So here we go!

CEREMONY DÉCOR (Indoor/Outside)

  • Ceremony This Way Sign or Directional Arrows

  • Welcome to our Wedding Sign

  • Order of Service Sign

  • Order of Service Cards (to hand out or place on seats)

  • Confetti Station/Hamper & Sign

  • Basket for Bubble Wands if Confetti is not permitted

  • Reserved Seating Signs

  • ‘Choose a Seat Not a Side’ Wedding Sign

  • Ceremony Floral Wedding Arch

  • Ceremony Backdrop

  • Aisle Runner – Rugs, Petals etc.

  • Pew / End of Seating Row Decorations – Floral / Paper Pom Pom Flowers / Lanterns etc.

  • Chairs for Guests & Sashes / Chair Covers

  • Floral Arrangements for Ceremony Table

  • Floral Arrangements for Window Sills etc.

  • Candles / Lanterns /Flower-filled Birdcages

  • Wedding ‘Clear’ Umbrellas (in the event of rain!)


  • Directional Signage for Guest Parking

  • Welcome to Our Wedding/ Our Beginning Signage

  • Easels for Displaying Signage/ Table Plan etc.

  • Directional Signage for Bar/Dancing/WC’s etc.

  • Order of the Day

  • Light-Up LOVE / Mr / Mrs Letters

  • Wedding Post Box & Gift Station with Thank You Sign

  • Table Plan – Find Your Seat

  • Decorative Candles / Lanterns / Tea Lights in Votives or Decorative Glassware / Candelabras

  • Table Confetti

  • Floral Displays & Garlands

  • Bottle Lights

  • Mr / Mrs / Just Married Bunting

  • Mr / Mrs Chair Hangers

  • Balloons – Mr / Mrs / Balloon Arches

  • Overhead or Hanging Décor (Floral Wedding Hoops / Ceiling Drapes / Fairy Lights / Bunting / Paper Lanterns)

  • Selfie Photo Frame Station & Props

  • Photo Booth Station & Props

  • Photo Display Frame or Table (to share your memories as the Happy Couple)

  • Wedding Ladders to display your Photos / Love Signs / Flowers / Candles

  • Bucket List Kit (Including Sign, Tags for Guests to complete & Pens)

  • Guestbook – Traditional or Alternative (Including Signs & Pens)

  • Wedding Cake Stand / Display Table with Cake Knife / Slice

  • Love is Sweet Candy Cart / Sweetie Buffet with Signage / Jars / Tongs / Scoops / Paper Bags / Cones

  • Doughnut Board

  • Lollipop / Cake Pop Stand

  • Wedding Cupcake Station

  • ‘A Treat for your Dancing Feet’ Sign with Flip-flops in a Basket / Hamper

  • ‘We Know You Would Be Here Today’ In Memoriam Sign

  • Hamper with Blankets & Sign ‘To Have & To Hold In Case You Get Cold’

  • Indoor / Garden Games

  • Sparkler Kit & Sign ‘Let Love Light The Way’

  • Drinks Station or Bar / Large Glass Drinks Dispensers for Personalised Cocktails / Pimms etc. / Mason Jars

  • Hay Bales for Seating Outside

  • Vases for Bride & Bridesmaid’s Bouquets


  • Floral Centre Pieces (Glassware / Silverware / Lanterns / Birdcages / Urns / Vases / Geometrics

  • Log Slices / Mirror Plates

  • Candles (Tea-Lights / Pillar / Candelabras / Lanterns / Votives)

  • Bottle Lights

  • Tablecloths

  • Table Runners

  • Table Numbers / Names

  • Chairs for Guests & Sashes / Chair Covers

  • Name Place Cards

  • Wedding Favours

  • Wedding Advice Cards / Wishes with Pens

  • Wedding Trivia Games / I Spy / Bride or Groom Cards with Pens

  • Disposable / Polaroid Cameras

  • Children’s Activity Packs

  • Table Confetti

  • Menus

  • Napkins

  • Glasses (Wine / Water / Fizz)

  • Plates (Charger / Side / Starter / Main / Dessert)

  • Cutlery

Still feeling a little overwhelmed?! Remember, although it may seem like a huge list of things to work through, you don’t need to have every single item on our checklist – simply choose the pieces you really love that work within your wedding budget.

I know that pulling all your ideas together, sourcing all those lovely décor items and ending up with a coordinated look can also be hugely time-consuming. That can be especially tricky if you are juggling work or family commitments at the same time! However when you choose to book with us, be reassured that we are here to help you every step of the way, if and when you need us.

We have so many beautiful bespoke props and decorations, many of which can be personalised just for you - everything from mix & match table centrepieces to a fabulous wedding cake stand and stunning floral wedding arch. Just pop on through to our stock page to see how many things on your checklist we can tick off! And if you have something in mind that we don’t have at the moment, wherever possible we will create or source it for you. Super helpful, stress-free wedding planning all the way!

So if you think we can help, then please do get in touch for a chat. I would love to talk through your plans and hopes for your special day and help to make your wedding dreams a reality. Happy wedding planning!

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